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Remove Blank Rows in Excel Meaning

When we say “remove blank rows in Excel,” we mean deleting or removing any row in an Excel worksheet that does not contain any data or values. This means that all the cells in that row are blank, not providing helpful information.

These rows can sometimes be random or left behind after data manipulation, making the worksheet look messy and difficult to read. By removing these unnecessary rows, we can clean the worksheet and make it easier to read and study.

How to Remove Blank Rows in Excel?

Let’s understand the different alternatives for removing empty rows in Excel.

You can download this Delete Blank Rows in Excel Template here – Delete Blank Rows in Excel Template

There are six methods to remove empty rows in Excel.

6. Remove Blank rows in Excel using shortcut keys

Example #1 Remove Blank Rows Manually

Note: A shortcut key to delete a single row can be CTRL & ‘–‘

Result: Excel will remove that particular row and shift the next row in that place as per the below image.

Note: This method is only useful when the data is limited, and the selection is limited to a single row.

Example #2 Go To Special Method

Result: It deletes all the blank rows in the table and moves up the data.

After this, the “Go To Special” dialog box appears per Step 3.

Example #3 Use of Excel Filter Functionality Method

Note: You can also try the keyboard shortcut: Ctrl + Shift + L.

Note: Excel adds a funnel icon instead of the column’s drop-down list button indicating the FILTER function’s use on that column.

Result: It will remove all the blank rows in the table. The blank cells no longer exist, and the table will look like this:

Example #4 Sort by Column Method

Before using the sort-by-column method, the order of employee names was “John, Chris, Shaw,” and now it is “Bret, Chris, Harry, etc.”

Result: The final table will have no blank rows, as below, with proper order.

Example #5 Remove Blank Rows Using Power Query Editor

Note: When including the headers in the selection, tick off the My table has headers option.

Result: The new data with no blank rows appear in F1 to H7 cell range.

Note: “Close & Load” will close the Power Query Editor window and load the transformed data directly into a new worksheet. On the other hand, “Close & Load To” will close the Power Query Editor window, but it will give you the option to choose the cell location for loading the new data.

Example #6 Remove Blank Rows using Shortcut Keys

The table elaborates on the employees’ sales performance for different categories of products in three columns, i.e., Employee Name in column A, Product Category in column B & Sales in column C. We need to delete blank rows in the following table range with the help of SHORTCUT KEYS in Excel.

Note: Shortcut Keys can be effective in case of limited data.

Result: This will help delete all the selected rows in one go, per the image below.

Things to Remember About Remove Blank Rows in Excel

It’s always better to back up data (by making copies in other sheets) before deleting a blank row in Excel.

Blank rows in Excel worksheets or tables can cause problems using Excel tools and functions like sorting or removing duplicates.

Use the appropriate method for removing blank rows according to the length and complexity of your data.

Double-check your data formatting after removing blank rows to ensure consistency and accuracy.

Frequently Asked Questions(FAQs)

Answer: In Excel, you can use several shortcut keys to open the “Go To” dialog box, which allows quick navigation to specific cells. Here are a few options:

Press the “F5” key on your keyboard.

Press the “Ctrl” + “G” keys on your keyboard.

Press the “Ctrl” + “Shift” + “F5” keys on your keyboard.

Answer: In Excel, you can apply the following methods to select multiple rows: